Starter policy: not legal advice. This draft describes a typical business website with a contact form. It must be reviewed and completed by Final99 Systems Private Limited, ideally with a legal adviser, before the site is published. Highlighted items need confirmation. Last updated: [CONFIRM WITH COMPANY: date].
1. Who we are
This website is operated by Final99 Systems Private Limited (“Final99 Systems”, “we”, “us”), a company based in Pune, Maharashtra, India. Address: #15A, 4th Floor, City Vista, Suite No. 953, Fountain Road, Kharadi, Pune, Maharashtra 411014, India. Email: contact@final-99.com. [CONFIRM WITH COMPANY: registered details and data controller / data fiduciary name]
2. Information we collect
Information you give us. When you use the contact form, we collect your name, work email address, the service you are interested in, and your project description. You may also give us a phone number and company name, which are optional. If you email or phone us, we keep what you send and the details of the conversation.
Technical information. Our website and server may record technical details such as IP address, browser type and pages requested, for security and reliability. To limit spam, the contact form uses a hidden field, a timing check and a short-lived rate limit based on a one-way hash of your IP address. [CONFIRM WITH COMPANY: confirm hosting provider logging and any spam-protection service such as Cloudflare Turnstile]
Analytics and cookies. [CONFIRM WITH COMPANY: state whether analytics is used, which provider, and what cookies it sets; if none, say that no analytics or advertising cookies are used]
3. How we use it
- To read and respond to your enquiry and discuss possible work with you
- To keep the website secure and prevent spam or abuse
- To meet legal or regulatory obligations
- To understand how the website is used, if analytics is enabled
Legal basis / purpose of processing: [CONFIRM WITH COMPANY: confirm with legal adviser]
4. Where your enquiry is stored
Contact form submissions are emailed to our team and also stored in the website’s WordPress database so they are not lost if an email fails. Only authorised administrators can view them.
5. Who we share it with
We do not sell your personal information. We may share it with service providers that help us run the site and respond to you, such as our hosting provider, email delivery provider and, if enabled, spam-protection and analytics providers. [CONFIRM WITH COMPANY: list processors and their locations]
6. How long we keep it
We keep enquiries for as long as needed to respond and manage any resulting relationship. [CONFIRM WITH COMPANY: retention period and deletion process]
7. Your choices and rights
You can ask us to access, correct or delete the personal information we hold about you, or to stop contacting you, subject to applicable law, such as India’s Digital Personal Data Protection Act, 2023. [CONFIRM WITH COMPANY: confirm the rights and grievance process that apply]
8. Security
We use reasonable measures to protect information submitted through this site, but no method of transmission or storage is completely secure.
9. Links to other websites
This site links to third-party sites such as LinkedIn. Their privacy practices are their own.
10. Changes to this policy
We may update this policy and will change the date above when we do.
11. Contact
Privacy questions: contact@final-99.com. [CONFIRM WITH COMPANY: dedicated privacy contact or grievance officer, if different]